Constitution & By-laws
The wrestling coaches of Pennsylvania join together in this Association to establish an organization of local districts, to provide for a systematic representation of our interests to controlling bodies, and to promote interscholastic wrestling in a unified and positive manner.
This organization shall be known as The Pennsylvania Wrestling Coaches Association and shall be a non-profit organization.
The membership of the Association shall be of the following types:
Coaches Membership: Any wrestling coach employed by a PIAA member school may hold a Coach's Membership.
Associate Membership: And person interested in the improvement of the sport of wrestling may hold an Associate Membership.
The officers of this Association shall be a President, Secretary, and Treasurer.
The president must be a head high school wrestling coach at the time of his election. The Secretary and Treasurer need not be a coach at the time of their election.
The term of office of the President, Secretary, and Treasurer shall be for two years; beginning at the May meeting of the Board of Directors, and ending at the same regular scheduled spring meeting.
A body known as the Executive Committee (Name changed to Board of Directors, spring 2004) will consist of the Presidents of the District Wrestling Coaches Associations (or their approved designees) , the immediate Past President, the Secretary, and the Treasurer.
Election for the officers for the State Association shall be held at the Spring Meeting of the Board of Directors every two years.
On the Executive Committee, (Board of Directors) every PIAA District shall have one vote to be cast by the District President (or his appointed substitute). All appointed Chairpersons also may cast one vote each (passed unanimously Spring 2000).
Duties of Officers
The President shall call and preside over meetings of the State Association and Executive Committee. The President may appoint permanent or temporary chairpersons to represent specific needs as per the need of the organization, The chairperson appointments must come from the Executive Committee unless a 2/3 vote majority of the Executive Committee is called for, by the President.
The Secretary shall keep minutes of the Association, including the Executive Committee meetings, and shall issue notices of all meetings. Immediately after each meeting he shall put the minutes in permanent form and send a copy to each officer including the Executive Committee. The Secretary shall be responsible for maintaining the mailing list of all Coaches and Associate members. The Secretary shall attend the first Executive Committee meeting following the term of office to insure transition with the newly elected secretary.
The Treasurer shall be responsible for the funds of the Association. A statement shall be presented to the Executive Committee at both the Fall and Spring meetings. The funds shall be deposited in a bank and all payments shall be made by check signed by the Treasurer. Payment expenses of the Association need not be approved by the other officers of the Association. The treasurer shall attend the first Executive Committee meeting following the term of office to insure transition with the newly elected Treasurer.
In the event of the absence of temporary incapacity of the President, the Secretary shall assume the responsibility of temporary residing officer. In the absence of the Secretary, the Treasurer shall assume this responsibility.
The dues shall be set by majority vote of the Executive Committee at any regular scheduled meeting.
The Executive Committee shall meet two times a year and transact the business of the Association. One of these meetings shall take place in the Fall, and one in the Spring. The time and location of these meetings shall be set and publicized well in advance by the President. Official business shall be transacted in accordance with Robert Rules of Order, except as may superseded by the Constitution or the By-Laws.
Amendments to the Constitution and By-Laws of the Association may be made at any regularly scheduled meeting of the Executive Committee. Amendments to the Constitution shall require the affirmative vote of two-thirds (2/3) of the eligible voters present. Changes in the By-Laws may be by the affirmative vote of the majority of the eligible voters present.
The revised Constitution of 1989 shall replace the original Constitution of the PWCA at the first regularly scheduled meeting of the Executive Committee (as defined in the original Constitution of the PWCA) at which it shall receive a 2/3 affirmative vote.
All members of the Executive Committee shall be reimbursed for the expenses incurred in travel the amount to be determined b the Board of Directors for regular scheduled meetings.
The officers of the PWCA shall be reimbursed for all the expenses of his office (including phone bills, mailings, mileage, etc.) after the approval of those expenses by the Executive Committee by majority vote.
Annual membership in the PWCA shall extend from the end of the State Wrestling Tournament process to the beginning of the State Wrestling Tournament the following year.
The dues of the PWCA shall be fixed determined by the PWCA Board